Project Administrative Assistant/Expeditor
- Location
- Farmingdale, NY, US
- Work mode
- On-site
- Employment type
- Full-time
About the job
About Us
We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs.
Job Summary
Heritage Mechanical is seeking a Project Administrative Assistant responsible for efficient and accurate control and data management of project documents. The Project Management Assistant will assist project management and the operation team with processing of all required paperwork and submittals in a timely and cost effective manner. This position will be responsible for answering incoming calls and provide general administrative duties as required.
Essential Duties & Responsibilities
Include the following. Other duties will likely be assigned.
- Documents, organizes, records, and distributes project documentation (i.e. correspondence, RFI’s, Submittals, Releases and Packing slips).
- Organizes and maintains electronic and hard copy files.
- Distribute submittals after project manager reviews and approves.
- Expedite and tracking of material and equipment for all projects.
- DOB filing / FDNY permits as required.
- Routine administrative support for project team.
- Maintains a regular work schedule and understands the importance of reliable attendance.
- Other relevant duties may be assigned as required.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Requirements/Preferred Skills and Experience
- High School Diploma or GED
- 2+ years administrative experience. Construction Project Assistant experience a plus.
- Must be able to download files from various FTP sites.
- Proficiency using Microsoft Office Programs (Word, Excel, Outllook)
- Experience using Blue Beam Revu a plus
- Construction Software (eSub and AutoDesk) a plus.
Language Skills
Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees
#heritage
#LI-JP1
Physical Demands
The physical demands described are representative (but not all inclusive) of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands are those associated with working in a typical office environment.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly work in typical office environment conditions. The noise level is typical of an office setting, mild to moderate. The employee will also periodically work at construction field sites when visiting field locations.
Benefits
We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $70,000-$75,000/year
From EMCOR Group's careers page (Company careers page), checked 30 Oct 2026.
How to apply
- Select Apply on careers-emcorgroup.icims.com. It opens EMCOR Group's own application form in a new tab, run on Company careers page.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- EMCOR Group will reply to you directly. No real employer asks you for money to apply.
Posted 11 Sept 2026 · checked 30 Oct 2026 · Report this job