Executive Assistant
- Location
- Denver, Colorado, United States
- Work mode
- On-site
- Employment type
- Full-time
About the job
POSITION SUMMARY The Executive Coordinator provides administrative, scheduling, travel, and event-planning support primarily to the President and COO, while also assisting other members of the senior leadership team as needed. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. A strong background in corporate events, meeting planning, and group travel coordination is essential.
KEY RESPONSIBILITIES Executive Support and Calendar Management
- Manage complex executive calendars, including internal and external meetings across multiple schedules and time zones.
- Coordinate meeting requests, resolve scheduling conflicts, and ensure time is aligned with executive priorities.
- Anticipate scheduling needs and communicate changes clearly to attendees and stakeholders.
- Coordinate recurring leadership, divisional, and company meetings.
- Maintain discretion when handling confidential or sensitive information.
Travel Coordination
- Book and manage executive travel, including flights, hotels, ground transportation, and detailed itineraries.
- Coordinate group travel and accommodations for quarterly team events, leadership meetings, and company offsites.
- Monitor travel plans and respond to last-minute changes, cancellations, and other disruptions.
Event and Meeting Planning
- Lead the planning and execution of quarterly team events, leadership meetings, retreats, company offsites, and onsite events.
- Coordinate venues, room blocks, catering, audiovisual needs, transportation, meeting spaces, and other event logistics.
- Develop event schedules, run-of-show documents, attendee communications, and supporting materials.
- Partner with internal teams and external vendors to ensure events are delivered successfully.
- Provide onsite support and troubleshoot issues during meetings and events.
Meeting and Presentation Support
- Coordinate agendas, presentations, and supporting materials for leadership and divisional meetings.
- Collect and organize slide content from presenters and send deadlines and reminders.
- Ensure meeting materials are complete, accurate, and distributed on time.
- Support follow-up communication and track action items when needed.
Expense and Administrative Coordination
- Prepare and submit executive expense reports through Ramp, ensuring expenses are accurate, documented, and submitted on time.
- Track receipts and follow up on missing documentation or required approvals.
- Maintain organized files, records, contact information, and other administrative resources.
- Support special and ad hoc projects as needed.
Cross-Functional Coordination
• Serve as a liaison between executives, internal teams, external partners, and vendors.
- Serve as a liaison between executives, internal teams, external partners, and vendors.
- Coordinate across departments to keep projects, meetings, and events moving forward.
- Identify potential scheduling or logistical issues early and recommend solutions.
- Build strong working relationships throughout the organization.
- Previous experience in executive support, executive coordination, corporate events, hospitality, meeting planning, or a related field.
• Demonstrated experience planning professional events, meetings, offsites, or group travel. • Strong calendar-management and travel-booking experience. • Excellent organizational skills and attention to detail. • Ability to manage multiple deadlines and shifting priorities with minimal supervision. • Strong written and verbal communication skills. • Sound judgment and the ability to handle confidential information appropriately. • Strong problem-solving skills and a proactive, service-oriented approach. • Proficiency with Microsoft Outlook, PowerPoint, Excel, Teams, and other business technology. • Experience with Ramp or a similar expense-management platform is preferred. • Ability to travel and provide onsite event support as needed. Benefits We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.
Application Deadline: We anticipate reviewing applications through November 28th, 2026.
Compensation: $75,000 - $100,000
From Experience Senior Living's careers page (Workable), checked 29 Oct 2026.
How to apply
- Select Apply on apply.workable.com. It opens Experience Senior Living's own application form in a new tab, run on Workable.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- Experience Senior Living will reply to you directly. No real employer asks you for money to apply.
Posted 8 Oct 2026 · checked 29 Oct 2026 · Report this job