Project Coordinator

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Civil Infrastructure Group in St. Louis, MO.

Primary Responsibilities

• Coordinate onboarding activities for new project team members, including collecting required documentation, completing paperwork, and ensuring compliance with company and project requirements.

• Prepare, process, and maintain project-related paperwork, forms, and administrative documentation.

• Assist with the creation, processing, and tracking of purchase requisitions, purchase orders, and other project-related requests.

• Maintain organized project files and document control systems, ensuring records are accurate, current, and easily accessible.

• Generate and distribute routine project reports, tracking key information and providing updates to project leadership as needed.

• Support Project Managers and Superintendents with administrative tasks to ensure efficient project operations.

• Coordinate with internal departments, including Operations, Accounting, Procurement, and People Operations, to ensure timely processing of project-related requests.

• Track outstanding documentation, approvals, and action items to ensure deadlines are met.

• Assist with maintaining project records, including contracts, invoices, correspondence, and other supporting documentation.

• Identify opportunities to improve administrative processes, reporting accuracy, and overall project efficiency.

Minimum Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in Business Administration, Construction Management, or a related field preferred.

• 1–3 years of administrative, project coordination, or related experience preferred.

• Previous experience in construction, engineering, or a project-based environment preferred.

• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent attention to detail and commitment to maintaining accurate documentation.

• Strong written and verbal communication skills.

• Ability to collaborate effectively with project teams and cross-functional departments.

• Experience with construction management software or ERP systems preferred.

• Ability to work independently, take initiative, and maintain confidentiality when handling sensitive information.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

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