Project Coordinator

Position Overview: The Project Co-ordinator will assist the Project Manager with the administration of one or more projects. This role will include contract administration and the co-ordination of on-site activities. Core skills required: · Contract Administration · Financial Administration · Computer literacy · Strong communication. A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities Contract Administration · Be aware of the Company’s contractual responsibilities and obligations as they relate to the project. · Ensure that all invoicing is correctly coded and mathematically correct. · All invoices are to be processed in a timely way. · Ensure that amendments are raised for all approved variations and back charges. · Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time. · Assist in the development of Subcontractor scopes of work. · Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers. · Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager. · Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements. · Issue of Contract documentation. · Ensure all relevant sub contractor employment requirements are adhered to. · Develop and maintain supply schedules (e.g. concrete, Reo, etc.).

Personnel Management · Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements. · Effective delegation of tasks to site team members in relation to skill and ability. · Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence. · Provide advice to Project Manager with regard to the suitability of direct reports. · Conduct performance and development reviews on direct reports.

Formal Communication · Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers. · Attend and participate in all relevant meetings. · Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

Quality, Safety and Environment · Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines. · Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan. · Identify improvements in efficiency, WHS & Environmental performance, quality and cost. · Manage sample submission and approval process to ensure expectations are met. · Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities. · Participate in preparing SWMS and ITP’s as required. · Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate. · Initiate or recommend solutions to rectify deficiencies or issues. · Work in a safe manner without risk to themselves, others or the environment; Correctly use and maintain personal protective equipment. Requirements Qualifications Ideally will have tertiary qualifications in the Building Industry.

Experience Proven experience in contract administration in the Building Industry.

Reports to: · Project Manager and/or · Site Manager

Personal Attributes · Fair · Honest · Diligent · Self Motivated · A Team Player · A Problem Solver · Proactive · Enthusiastic