Front Desk Executive

Experience: 1-3 Years

Job Title: Front Desk Executive Department: Admin Location: Mohali Employment Type: Full Time Experience Required: 1 to 3 years Working Model: Work From Office

Role Summary We are seeking a professional and well-organized Front Desk Executive to manage reception operations and support day-to-day administrative activities. The ideal candidate will handle visitor interactions, incoming calls, courier management, and meeting room coordination while ensuring a welcoming and professional front-office environment.

Key Responsibilities ● Manage the front desk/reception area and ensure it is maintained professionally at all times. ● Greet and assist visitors, clients, candidates, and employees in a polite and professional manner. ● Handle incoming calls and direct them to the appropriate person or department. ● Maintain visitor records and follow company security and access-control procedures. ● Coordinate with the security team regarding visitor entry and exit. ● Manage incoming and outgoing courier and dispatch activities, including maintaining records. ● Receive and distribute documents, parcels, and other deliveries. ● Coordinate meeting room bookings and ensure meeting rooms are properly arranged before meetings. ● Assist with refreshments, tea/coffee, and other arrangements for visitors and meetings. ● Maintain reception-related records, registers, and daily reports. ● Coordinate with the Admin team for office requirements and general administrative activities. ● Support employee and visitor queries at the reception desk. ● Assist HR/Admin with basic coordination activities when required. ● Ensure reception displays, company information, and other front-office materials are properly maintained. ● Maintain confidentiality of company and visitor information. ● Follow all company security, safety, and administrative policies.

Required Skills & Competencies ● Graduate in any discipline; relevant certification will be an advantage. ● 1-3 years of experience in Front Desk, Reception, Administration. ● Excellent verbal and written communication skills. ● Professional appearance and positive attitude. ● Basic knowledge of MS Office (Word, Excel, Google Doc, Google Spreadsheet Outlook) and email communication. ● Good organizational and time-management skills. ● Ability to handle multiple tasks and priorities. ● Should be polite, confident, and professional while interacting with employees and visitors. ● Good command of English and Hindi; knowledge of Punjabi would be an advantage.

Preferred Skills ● Well-groomed and presentable. ● Punctual and disciplined. ● Able to work independently as well as coordinate with different departments. ● Comfortable working in a fast-paced IT/corporate office environment ● Should have a proactive approach and willingness to support administrative activities.

About the Team Our Admin team plays a vital role in ensuring smooth day-to-day office operations and maintaining a professional, organized, and welcoming workplace. The team focuses on efficient coordination, employee and visitor support, and maintaining office standards. We foster a collaborative and supportive environment that values professionalism, accountability, and teamwork to ensure seamless administrative operations and a positive workplace experience.

Why Join Us ● Collaborative, growth-oriented, and learning-driven work environment ● Strong focus on career development and continuous upskilling ● Exposure to modern technologies, tools, and best practices