Data Entry Operator

ROLE PURPOSE The Data Entry Operator (Accounts / ERP) keeps Morcom's books and ERP accurate and current by entering every accounting transaction correctly and on time. This is an accuracy-first, detail-heavy role: booking purchase bills, sales invoices, GRNs, payments, receipts and journal vouchers into Odoo / Tally; verifying each source document before entry; maintaining vendor, customer and product master data; and flagging any mismatch to the accountants rather than guessing. Clean data entry here is what lets the Senior Accountant close the books, file returns and trust the MIS — so honesty, care and consistency matter most. KEY RESPONSIBILITIES 1. Accounting & Transaction Entry Voucher entry: Book purchase, sales, expense, cash, bank and journal vouchers accurately in Odoo / Tally with correct ledgers, dates, amounts and narration. GST fields: Enter invoices with correct GST / HSN, tax and party details as provided. 2. Document Verification Check before entry: Match each invoice against its PO and GRN (with Purchase / Stores) and check totals, tax and party details before booking. Flag mismatches: Raise any discrepancy, missing document or duplicate to the accountant instead of forcing an entry. 3. Master Data & Records Masters: Create and update vendor, customer, item / product and ledger master data cleanly and without duplicates. Filing & registers: Maintain invoice / voucher filing, registers and a clear document trail. 4. Reconciliation Support Matching: Support bank, vendor and customer reconciliations by matching and tagging entries and listing open / unmatched items for the accountant. 5. Reporting & Coordination Basic reports: Pull standard Odoo / Tally reports and maintain simple Excel trackers (day book, pending bills, entry status). Coordination: Work with Purchase, Stores, Sales and the accounts team to get correct, complete documents on time. 6. Accuracy, Speed & Confidentiality Accuracy first: Enter data right the first time; self-check totals and counts; keep error rates low. Volume & timeliness: Clear the daily entry queue on time. Confidentiality: Keep all financial data strictly confidential. REQUIRED SKILLS & COMPETENCIES Data entry: Fast, accurate keyboard data entry with a strong eye for detail. Accounting basics: Voucher types, debit / credit sense, invoice / PO / GRN and basic GST fields (HSN, CGST / SGST / IGST). Systems: Tally (ERP 9 / Prime) and / or an ERP (Odoo preferred; any ERP acceptable — Odoo is trainable); MS Excel (data entry, filters, V-Lookup a plus). Verification: Habit of checking a document before entering it and flagging mismatches. Integrity & confidentiality: Honesty with financial data and strict confidentiality. Communication: Working Hindi and basic English; clear coordination with other departments. QUALIFICATIONS & EXPERIENCE B.Com preferred; 12th (Commerce) with computer + Tally knowledge acceptable. 1–3 years in accounts / ERP data entry or accounts back-office (strong freshers considered). Tally / ERP and MS Excel hands-on. GOOD TO HAVE Odoo experience or exposure; GST-invoice data-entry experience. Higher typing speed / accuracy; manufacturing / SME accounts background. Basic understanding of 3-way match and reconciliation. KEY PERFORMANCE INDICATORS (KPIs) Accuracy: Entry error rate (lower is better) and clean, duplicate-free master data. Timeliness: Daily entry queue cleared on time; books kept current. Verification: Mismatches flagged (not forced) before booking. Support: Reconciliation items matched / listed cleanly for the accountant. Integrity: Confidentiality maintained; honest reporting of errors. FIRST 90 DAYS — PERFORMANCE EXPECTATIONS Day 1 – 30: Learn Morcom's chart of accounts, ledgers, vendors / customers and the Odoo / Tally entry flow; start booking routine vouchers under checking. Day 31 – 60: Independently enter purchase / sales / bank / journal vouchers accurately, maintain masters and flag mismatches; keep the day book current. Day 61 – 90: Own the