Purchase Executive

ROLE PURPOSE Position: Purchase Executive Department: Purchase / Procurement Reports To: Director / Purchase Head – Morcom Company: Morcom Induction Pvt Ltd Location: 21, 22, Sub Tehsil 50, Nos, 30/20, 1 22/2, Rathdhana Road, Harsana Kalan, Sonipat, Haryana – 131001 Employment Type: Full-time, Permanent (on-site) Working Days: Monday to Saturday Working Hours: 9:00 AM – 7:00 PM Experience Required: 2 – 5 years in B2B purchase / procurement, preferably in a manufacturing / engineering setup Qualification: Graduate (B.Com / BBA preferred). Diploma in Mechanical / Electrical engineering is a strong plus CTC Range: Competitive per month (in-hand, negotiable basis last drawn + experience) Job Description & Candidate Specification Role Snapshot Role Purpose The Purchase Executive owns Morcom's procurement function — sourcing raw materials, components, consumables and bought-out items on the best terms of cost, quality and delivery. The role is the bridge between vendors and the production line, ensuring that no material shortage delays a customer commitment and no rupee is overspent against the approved budget. Key Responsibilities 1. Vendor Sourcing & Development Vendor identification: Identify and shortlist suppliers for raw materials (steel, copper, refractory), electrical components, consumables and bought-out items through IndiaMart, TradeIndia, exhibitions and references. Vendor evaluation: Assess vendors on capacity, quality systems, financial stability, certifications (ISO, BIS) and past performance before adding to the approved vendor list. Vendor development: Build a backup supplier base for every critical item to avoid single-source risk. Imports (if applicable): Coordinate with overseas suppliers (China / Korea / Europe) for specialised components — handle Proforma Invoice, payment terms, shipping documents and customs clearance. 2. RFQ, Negotiation & Order Placement RFQ: Float Request for Quotation against approved material requisitions from production / stores / projects. Comparative statement: Prepare price-quality-delivery comparison statement and recommend the best offer with justification. Negotiation: Negotiate on price, payment terms, delivery timeline and warranty — close the deal in Morcom's favour. Purchase Order: Raise PO with complete specifications, terms & conditions, GST details and signed approval from the reporting authority. 3. Material Follow-up & Receipt Delivery tracking: Follow up daily with vendors on dispatch status, transporter and expected arrival; flag delays to production in advance. Goods receipt: Coordinate with stores for GRN (Goods Receipt Note), quality inspection and material acceptance. Discrepancy handling: Resolve shortages, damages, wrong material or quality rejections with vendor — arrange credit notes, replacement or debit notes. 4. Vendor Payment & Coordination Bill verification: Match vendor invoice with PO, GRN and quality report; raise any mismatch immediately. Payment follow-up: Submit verified bills to accounts; track approval and payment release as per agreed terms. Vendor relationship: Maintain warm professional relationships — vendors should treat Morcom as a priority customer. 5. Reporting & MIS Purchase register: Maintain daily PO register, material-wise rate history and vendor performance database. Cost MIS: Submit monthly purchase MIS — category-wise spend, price variance, savings and pending PO ageing — to management. Cost optimisation: Continuously identify alternate vendors, bulk-buying opportunities and value-engineering proposals for the team. REQUIREMENTS Required Skills & Competencies Negotiation: Confident, fact-based negotiation with vendors — knows when to push and when to close. Material knowledge: Working understanding of steel, copper, electrical components, fasteners, refractory and consumables used in induction / engineering manufacturing. Computer proficiency: MS Excel (V-Lookup, Pivot Tables), MS Word; Tally / Busy / ERP for PO and GRN entries. Statut