Accounts Payable Specialist

• Process and manage incoming vendor invoices with accuracy and efficiency.
• Retrieve electronic documents and invoices from various vendor portals and systems.
• Address day-to-day accounts payable inquiries and research requests, including responding to interdepartmental questions regarding policies and documentation requirements.
• Coordinate with vendors, suppliers, and internal departments to resolve discrepancies in a timely and efficient manner.
• Ensure prompt and accurate processing, payment, and accounting of all trade payables, verifying that coding is correct and complies with company policies and procedures.
• Maintain positive relationships with suppliers and vendors, proactively resolving invoice issues or errors.
• Collaborate with the finance team to support a smooth month-end closing process.
• Maintain and adhere to internal controls and procedures for the accounts payable process to ensure compliance with accounting standards and regulations.
• Review and verify time and expense submissions for accuracy and policy compliance.
• Assist in the annual preparation and distribution of 1099 tax forms to vendors and contractors.
• Must perform all other duties as assigned by your manager.

Qualifications

• Minimum 2 years of Accounts Payable experience in a corporate or professional services environment.
• Associate's degree or Bachelor's in Accounting, Finance, or related field preferred.
• Working knowledge of fundamental accounting principles and practices.
• Proficiency in Microsoft Excel (including formulas, pivot tables, and data analysis).
• Strong analytical, mathematical, and research capabilities.
• Excellent interpersonal skills with the ability to build effective working relationships.
• Superior written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Highly organized with strong time management abilities.