Special Events Student Assistant
- Location
- San Luis Obispo, California, United States
- Work mode
- On-site
- Employment type
- Part-time
About the job
Definition and Purpose Under the supervision of Coordinator–ASI Programs, the Student Assistant is responsible for implementing and developing guidelines and procedures that contribute to the development of safe, professionally managed, and well-organized special events that meet the diverse needs of the Cal Poly community. The Student Assistant will schedule and supervise a variety of special events and work with other ASI Events assistants to plan and execute events, oordinate with ASI staff set-up needs, parking arrangements, contract preparation, performance confirmation letters, event-related correspondence, and event evaluation. This position is based at the Cal Poly in San Luis Obispo, CA. Requirements Educational Requirements and Qualifying Experience
• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units.
- Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units.
- Ability to be highly organized and have good planning skills.
- Excellent oral and written communication skills.
- Experience with event planning preferred.
- Experience with administration, supervision, advising, and public relations.
- General knowledge of program services.
- Experience in leadership or management.
- Organizational abilities and experience.
- Program specific experience preferred.
- Student with interest in the arts.
• None.
- None.
• Provide quality customer service for all staff and customers.
- Provide quality customer service for all staff and customers.
- Develop a term specific program/timeline for Special Event activities.
- Develop effective evaluation tool for events.
- Evaluate events.
- Event follow-up with agency (if applicable).
- Coordinate staff duties for Special Event activities.
- Provide ongoing evaluation of Special Events programs/activities.
- Actively engage in creation, review, and approval process of promotional material including social media.
- Develop relationships with other college campuses to provide routing opportunities and sharing of information.
- Be available to work scheduled events.
- Develop relationships with other campus departments and seek opportunities for collaboration.
- Ensure that events are well advertised and follow a marketing timeline.
- Develop working relationships and coordinate with campus clubs, departments and off campus entities related to fine arts.
- Maintain familiarity with evacuation plan for work area.
- Attend all mandatory meetings, workshops, and retreats.
- Awareness of and appreciation for individual uniqueness and diversity.
- Maintain a positive relationship with staff and co-workers.
- Adhere to and enforce all ASI departmental policies and procedures.
- Ensure a safe environment for all participants.
- Commitment to student development and leadership.
- Maintain prompt hours and follow absence procedures.
- Act as a program ambassador at all times with extensive program knowledge.
- Serve as a role model.
• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment. • Other duties as assigned. Period of Employment Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause. Benefits
Compensation and Hours
- Hourly Pay Rate: $16.90 per hour
- Hourly Pay Range: $16.90 per hour - $16.90 per hour
Requires summer term work availability. Requires a minimum of two consecutive terms of work availability. May require working late nights, weekends, and holidays
Location: Cal Poly, San Luis Obispo, CA. The Associated Students, Inc. is an Equal Opportunity Employer. Date revised: 01/16/2026
From Associated Students, Inc.'s careers page (Workable), checked 28 Oct 2026.
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Posted 26 Oct 2026 · checked 28 Oct 2026 · Report this job