Accounts Receivable Specialist

• Assist customers with enrolling in ACH, wire, credit card, and other electronic payment options
• Enter and maintain customer payment and remittance information so it is accurate, secure, and up to date
• Monitor customer and general contractor portals for payment status and remittance details
• Encourage customers to use electronic payment options to improve collection speed

• Receive and log customer checks in a timely manner
• Monitor and record daily incoming ACH, wire, and electronic payments
• Prepare deposit support and maintain organized cash receipt logs

• Enter, apply and monitor cash receipts in the accounting system daily
• Apply payments correctly to invoices, retainage, and credits
• Research unapplied, unidentified, and short payments and work with customers to resolve them
• Prepare offsets, adjustments, and corrections for Cash Manager review and approval
• Keep AR aging and customer balances accurate and current

• Contact customers regarding past-due balances by phone and email on an established schedule
• Send recurring payment-status requests, account statements, and invoice copies as needed
• Document all collection activity, customer commitments, and expected payment dates
• Coordinate with Project Managers to resolve billing questions, disputes, lien waivers, and documentation needed for payment
• Escalate unresponsive or at-risk accounts to the Cash Manager

• Assist with reconciling the AR subledger to the general ledger
• Run and distribute AR aging reports and collection status updates
• Prepare schedules and supporting documentation for month-end close and audit requests

• Maintain organized records for collections, cash receipts, and customer payment setup

• Maintain organized records for collections, cash receipts, and customer payment setup
• Follow standardized AR and collections procedures and internal controls
• Suggest ideas to improve billing accuracy and speed of collections

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred; equivalent work experience will be considered.
• Minimum of 2+ years of experience in Accounts Receivable, collections, or general accounting, preferably in the construction industry.
• Working knowledge of cash application, retainage, and progress billing / pay applications.
• Strong interpersonal and communication skills, with confidence contacting customers by phone and email.
• Proficiency in Accounting software (Vista, SAP, NetSuite, etc.) and Microsoft Office Suite, especially Excel.
• Excellent organizational and time management skills with a strong attention to detail and the ability to manage multiple priorities.
• Ability to follow established procedures, meet deadlines, and handle confidential financial information with discretion.
• Knowledge of construction industry-specific Accounting practices and terminology is highly beneficial.

• Training, support, and career progression to help you grow in your career.
• Company-paid medical insurance
• Dental, vision, voluntary life, short term disability, accident, and critical illness insurance
• Team Incentive Program (TIP): Allows eligible employees to share in company financial success.
• 401(k) plan with a 5% company match
• Employee wellness resources, PTO benefits, and more!
• At Gallo Mechanical Services, our foundation is built on the core values of family, service, and exceptional performance. With 80 years as a proud, locally-owned family business, we are dedicated to finding innovative ways to serve and support the community we call home. It all starts with our greatest asset – our people! We invest in your growth through dedicated training programs and back you up with a comprehensive benefits package designed to help you thrive in your career.