Stores Executive

Job Description

• Receive and inspect incoming materials against purchase orders, invoices, and delivery challans.
• Verify the quality, quantity, and specifications of goods received.
• Maintain accurate stock records for food and beverage supplies, housekeeping materials, engineering spares, stationery, and general consumables.
• Issue materials to various hotel departments against authorized requisitions.
• Monitor minimum and maximum stock levels and inform the Purchase Department about replenishment requirements.
• Conduct regular physical stock verification and reconcile discrepancies with system records.
• Maintain proper storage, labeling, and housekeeping of the store area.
• Follow FIFO (First In, First Out) and FEFO (First Expiry, First Out) procedures wherever applicable.
• Check expiry dates and ensure proper storage of perishable and temperature-sensitive items.
• Coordinate with Purchase, Accounts, Kitchen, F&B, Housekeeping, and Engineering teams.
• Maintain GRN (Goods Received Note), stock registers, material issue notes, and other inventory documents.
• Assist in monthly stock closing, inventory valuation, and internal or external audits.
• Ensure compliance with hotel SOPs, hygiene standards, safety procedures, and inventory control policies.
• Minimize wastage, pilferage, and stock discrepancies.

Qualifications

• Graduate or diploma in Hotel Management, Materials Management, Supply Chain, or a related field.
• 1–3 years of experience in hotel stores or inventory management preferred.
• Knowledge of hotel inventory procedures and material management.
• Basic computer skills, especially MS Excel and inventory management software.
• Familiarity with hotel ERP/POS systems such as IDS, Opera-related workflows, or other inventory systems is an advantage.