Sr Corporate Travel & Events Coordinator

• Coordinate complex domestic and international travel, including airfare, hotels, ground transportation, and detailed itineraries.

• Manage travel across multiple airlines, destinations, time zones, and travel providers, identifying the best options based on cost, schedule, reliability, and traveler needs.

• Build and manage complicated multi-city and international itineraries involving connecting flights, multiple travelers, and changing schedules.

• Coordinate travel for executives, employees, candidates, and other business travelers as needed.

• Advise travelers on passport, visa, entry, and documentation requirements for international travel.

• Maintain accurate travel documentation, confirmations, itineraries, and traveler information.

• Maintain accurate travel documentation, confirmations, itineraries, and traveler information.

• Lead logistics for large-group travel , corporate meetings, leadership events, trainings, conferences, and company events.

• Coordinate group airfare, room blocks, ground transportation, meeting spaces, meals, schedules, and other event-related logistics.

• Manage multiple travelers arriving from different locations while ensuring schedules and logistics align.

• Partner with hotels, airlines, venues, transportation providers, and other vendors to coordinate group requirements and negotiate favorable rates and terms.

• Develop detailed event and travel plans that anticipate potential issues before they impact travelers or events.

• Serve as the central point of coordination before, during, and after major company travel and events.

• Serve as the central point of coordination before, during, and after major company travel and events.

• Serve as the primary escalation point when travel problems occur, including canceled or delayed flights, missed connections, weather disruptions, hotel issues, itinerary changes, and other unexpected travel complications.

• Quickly evaluate alternative flights, airlines, airports, routes, hotels, and transportation options when original plans are disrupted.

• Remain composed and solutions-focused during high-stress situations involving multiple travelers and competing priorities.

• Communicate clearly with travelers and leadership during disruptions and provide timely solutions and updated itineraries.

• Anticipate potential travel risks and develop backup options for critical or complex trips.

• Anticipate potential travel risks and develop backup options for critical or complex trips.

• Manage travel and event spending with strong attention to budgets, cost controls, and company travel policies.

• Evaluate travel options based on total cost, schedule, traveler experience, and operational impact rather than price alone.

• Track expenses, reconcile invoices, identify discrepancies, and maintain accurate travel and event records.

• Negotiate with airlines, hotels, venues, rental car companies, transportation providers, and other vendors.

• Analyze travel spending and booking patterns to identify opportunities for improved efficiency and cost savings.

• Help develop and maintain preferred vendor relationships and travel standards.

• Help develop and maintain preferred vendor relationships and travel standards.

• Provide high-level travel and logistical support to employees and leaders across the organization.

• Support employee onboarding, offboarding, meetings, and company events where travel or logistical coordination is required.

• Act as a trusted resource for employees navigating company travel policies and complex travel situations.

• Partner closely with leadership, HR, Finance, and other departments to ensure travel and event needs are executed effectively.

• Partner closely with leadership, HR, Finance, and other departments to ensure travel and event needs are executed effectively.

• 5+ years of corporate travel, executive travel, group travel, event coordination, or similar experience preferred.

• Demonstrated experience coordinating complex domestic and international travel.

• Experience managing large groups, multi-city itineraries, multiple airlines, hotels, transportation providers, and overlapping travel schedules.

• Experience managing travel and event budgets and controlling costs.

• Strong understanding of airline reservations, fare options, cancellations, rebooking, hotel accommodations, and ground transportation.

• Experience responding to real-time travel disruptions and making sound decisions under pressure.

• Strong vendor management and negotiation skills.

• Exceptional organizational skills with the ability to manage numerous travelers, itineraries, deadlines, and competing priorities simultaneously.

• Excellent attention to detail. Small errors in this role can have significant financial and operational consequences.

• Strong written and verbal communication skills with a high level of professionalism.

• Calm, decisive, and resourceful in stressful situations.

• Strong problem-solving skills and the ability to develop solutions quickly when plans change.

• Ability to work independently, exercise good judgment, and take ownership of travel issues through resolution.

• High level of customer service while maintaining appropriate cost and policy discipline.

• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.

• Experience with corporate travel platforms, reservation systems, travel management companies, or expense management systems is highly preferred.

• Flexibility to respond to urgent travel issues outside normal business hours when necessary.

• Flexibility to respond to urgent travel issues outside normal business hours when necessary.

• Complex travel is organized accurately and travelers know exactly where they need to be and when.

• Large group travel and company events are executed smoothly despite significant logistical complexity.

• Travel disruptions are resolved quickly, calmly, and with minimal impact to the business or traveler.

• Travel and event spending stays within established budgets while maintaining appropriate traveler experience.

• Leadership can confidently hand off complicated travel needs knowing they will be managed from beginning to end.

• Potential problems are anticipated and addressed before they become emergencies.

• Potential problems are anticipated and addressed before they become emergencies.

• Comprehensive health coverage including Medical, Dental, Vision, Life, and Disability.

• Paid Time Off.