Regional Travel and Expense Lead, NAM, Malvern, PA
- Location
- MLV LB
- Work mode
- On-site
- Employment type
- Full-time
About the job
Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
Role Purpose The Regional Travel & Expense Lead represents the regional perspective across the end-to-end Travel & Expense ecosystem and ensures that approved global governance, processes, and solutions are practically applicable across countries.
The role consolidates regional requirements, identifies risks, barriers, and deviations, and provides structured feedback to global owners. It does not own global policy, system administration, or operational execution, which remain with the relevant governance, system, and delivery organizations.
Key Responsibilities Directive Applicability and Country Input
• Assess and consolidate regional and local applicability requirements for global Travel & Expense directives, governance decisions, and framework changes
- Assess and consolidate regional and local applicability requirements for global Travel & Expense directives, governance decisions, and framework changes
- Coordinate country input on legal, tax, works council, compliance, and market-specific considerations with the relevant local and functional stakeholders
- Surface material deviations, implementation dependencies, and required exceptions, and channel them through defined governance and escalation paths
• Ensure a seamless and compliant end-to-end traveler journey across planning, booking, trip execution, expense submission, reimbursement, reporting, and post-trip controls
- Ensure a seamless and compliant end-to-end traveler journey across planning, booking, trip execution, expense submission, reimbursement, reporting, and post-trip controls
- Identify process gaps, traveler pain points, compliance risks, and handover issues across the complete Travel & Expense lifecycle
- Balance traveler experience, compliance requirements, and operational feasibility in regional feedback
• Provide structured regional input on Travel & Expense tools, Concur Expense environments, and related end-to-end processes
- Provide structured regional input on Travel & Expense tools, Concur Expense environments, and related end-to-end processes
- Coordinate country feedback, local dependencies, feasibility considerations, compliance controls, and adoption risks for Concur Travel, Concur Expense, and related process changes
- Consolidate recurring pain points, user feedback, usability concerns, and cross-country issues for the relevant global owners, GBS, and service providers
- The role does not configure, administer, approve, or technically manage Travel & Expense systems
- Identify regional communication, training, and adoption needs arising from approved Travel & Expense changes
- Collaborate with the Communication & Training Lead to ensure regionally applicable rollout and adoption without owning global strategy, content, or approvals
Required Experience
- Deep practical expertise in Travel & Expense processes, including expense policies, auditing, reimbursement, compliance controls, exception handling, VAT/tax implications, and Concur Expense environments
- Candidates should demonstrate practical exposure to both travel and expense processes rather than specialization in only one domain
- Strong understanding of how travel booking processes interact with downstream expense, reimbursement, reporting, and control processes
- Experience in regional governance, process adoption, stakeholder alignment, and global-to-local translation in complex multi-country environments
Scope and Interfaces Regional interface between global HR OPS, countries/local HR OPS, Finance, Procurement, HR, Compliance, Tax, GBS, service providers, and other relevant stakeholders. The role focuses on country input, regional applicability, process adoption, expense compliance, reimbursement considerations, and structured feedback into the global Travel & Expense framework.
Global ownership remains with the relevant governance and business owner roles, while execution in tools and processes remains with GBS or other delivery providers.
Core Capabilities
- Travel & Expense Expertise: Apply practical knowledge of travel booking, expense policies, auditing, reimbursement, compliance controls, VAT/tax implications, and Concur Expense environments
- Regional Applicability and Adoption: Translate approved global changes into regional implications and support practical adoption across countries
- Stakeholder and Interface Management: Coordinate input and alignment across global, regional, local, functional, service-provider, and GBS stakeholders
- Governance and Compliance Discipline: Operate within global guardrails and channel deviations, risks, and exceptions through defined governance paths
- Structured Problem Solving: Surface issues early, synthesize complexity into actionable guidance, and support coordinated resolution
Success Profile
- Approved Travel & Expense changes are applied more consistently across countries because local requirements, risks, constraints, and deviations are identified early
- The end-to-end traveler journey is more seamless and compliant, with clearer connections between booking, expense submission, reimbursement, reporting, and controls
- Regional readiness and adoption are strengthened through clear feedback, stakeholder alignment, and timely escalation of material issues
- Traveler-facing communication and training are more regionally applicable, easier to understand, and better aligned to approved changes
Who we are : We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.
How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
To find out more about Siemens Healthineers businesses, please visit our company page here .
The base pay range for this position is:
$121,250 - $166,716 Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.
If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.
Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
EEO is the Law: Applicants and employees are protected under Federal law from discrimination. To learn more, click here .
Reasonable Accommodations: Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here . If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.
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Export Control: “A successful candidate must be able to work with controlled technology in accordance with US export control law.” “It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.”
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Beware of Job Scams: Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.
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From 456y Varian Medical Systems UK Limited's careers page (Workday), checked 30 Oct 2026.
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Posted 30 Oct 2026 · checked 30 Oct 2026 · Report this job