Leave Specialist

• Administer all leave programs, including FMLA, ADA, personal leave, medical leave, parental leave, military leave, and state‑specific leaves.

• Manage the ADA interactive process, including gathering medical documentation, identifying potential accommodations, and coordinating with managers.
• Facilitate return‑to‑work processes, including fitness‑for‑duty certifications, transitional duty, and accommodation plans.
• Monitor restrictions and follow‑up dates, ensuring employees do not return to full duty without appropriate clearance.
• Escalate complex ADA cases or unusual medical situations to the Director of Compliance & Employee Engagement.
• Serve as the HR liaison for workers’ compensation claims, in partnership with the Legal Department, which maintains overall ownership of the workers’ compensation program.
• Track work status reports, restrictions, and return‑to‑work updates.
• Ensure alignment between workers’ compensation, ADA, and FMLA requirements.
• Maintain complete and compliant leave files, ensuring all documentation meets federal, state, and internal standards.
• Ensure timely delivery of required notices, including eligibility, designation, and rights & responsibilities.
• Monitor state and federal leave law changes and apply updates to processes and communications.
• Provide clear, empathetic guidance to employees, navigating leave options and requirements.
• Educate managers on leave processes, timelines, and their responsibilities.
• Communicate proactively to prevent delays, missed deadlines, or compliance risks.

• Bachelor’s degree in human resources, business, or related field preferred; equivalent experience considered.

• Bachelor’s degree in human resources, business, or related field preferred; equivalent experience considered.
• 3–5 years of experience administering FMLA, ADA, or leave programs preferred.
• Strong knowledge of federal and state leave laws (FMLA, ADA, USERRA, workers’ compensation, state leave statutes).
• Exceptional attention to detail and ability to manage sensitive information with discretion.
• Strong communication and customer service skills, with the ability to explain complex processes clearly.
• Ability to manage multiple cases, deadlines, and priorities in a fast‑paced environment.
• Demonstrated ability to remain calm, empathetic, and professional when supporting employees during challenging situations.