Assistant, Administrative
- Location
- Corporate Indianapolis
- Work mode
- On-site
- Employment type
- Full-time
About the job
Job Location: Corporate Indianapolis
This position is primarily responsible for providing support in the administrative functions of the Leasing Department of Simon Property Group. The position will provide support for three or more Leasing Representatives. This position will serve as a representative of the Leasing Department and must possess effective communication skills and professional appearance, as well as the ability to handle sensitive and confidential information in a professional manner.
PRINCIPAL RESPONSIBILITIES: The successful candidate’s responsibilities will include, but not be limited to:
- Preparation of various projects for client proposals that may require the use of Excel spreadsheets, and PowerPoint presentations.
- Assist assigned Leasing Representatives with entering deals into Salesforce and Lotus Notes either as proposals or as Deal Information Forms (DIFs). Also, the submission of CAD work orders and Landlord Work requests as needed.
- Preparation of center lease plans and TSDs to be provided to potential tenants utilizing links created in SharePoint.
- Coordination and request of center photos from our center’s staff members for potential tenants.
- Coordinate conference calls and schedule meetings as needed.
- Schedule and secure all necessary travel arrangements.
- Complete all expense reports via Emburse Expense reporting ensuring accuracy and timeliness of submission.
- Maintain a high level of confidentiality and professionalism.
- Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
MINIMUM QUALIFICATIONS:
- Five years minimum administrative experience required.
- Advance level of Microsoft Word, knowledge of Excel and Lotus Notes.
- Excellent communication skills, both verbal and written.
- Team player with willingness to assist others.
- Ability to work independently without direct supervision.
- Self-motivated and problem-solving experience.
- Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.
- Strong organizational skills.
- Ability to proof large amounts of information, check for accuracy and appropriateness of data.
- Professional appearance.
- Attention to detail
- Multi-task oriented
- SSLE experience a plus.
From Simon Management Assoc, LLC's careers page (Workday), checked 29 Oct 2026.
How to apply
- Select Apply on simon.wd1.myworkdayjobs.com. It opens Simon Management Assoc, LLC's own application form in a new tab, run on Workday.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- Simon Management Assoc, LLC will reply to you directly. No real employer asks you for money to apply.
Posted 8 Oct 2026 · checked 29 Oct 2026 · Report this job