Space Administration Manager - A/B/C (Facilities)
- Location
- Anatomy/Chemistry Building - 3rd Floor
- Work mode
- On-site
- Employment type
- Full-time
About the job
University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title Space Administration Manager - A/B/C (Facilities)
Job Profile Title Manager A, Facilities
Job Description Summary Serving as a valuable connector and representative of the Dean's Office, the Space Administration Manager will centralize oversight and coordination of research space transitions, serving as a primary leader across departments and administrative units. The role will manage complex space projects, streamline processes, and enhance communication. Through professional, supportive relationship management, Manager will navigate productive, efficient facilitation of lab moves and space management activities.
Job Description Job Responsibilities
Manager A:
- Space transition project management . Project management and oversight of concurrent space transitions including laboratory, procedure space and dry/office space moves and laboratory clear-out for faculty moves, retirement and terminations. Use of clear and effective tracking and organizational systems to streamline processes and significantly cut timeline and project delays. Knowledge of space transition processes and procedures. Strong partnership with the Office of Space Planning and Operations as well as a wide range of departmental administrators, faculty, trainees and staff.
- Regulatory and comprehensive/strategic lab clear-outs . Partnership with the Office of Environmental Health and Radiation Safety around laboratory clear-out regulation and policies. Support e-waste and equipment removal with goals to clear obsolete material, open usable space, and foster safe, effective laboratories. Coordinate projects to comprehensively review and address superfluous equipment and materials across all PSOM buildings.
- Animal space transition and monitoring . In support of the Associate Dean of Research Infrastructure and Strategy, coordination of animal census, operational systems and equipment; triage of new and updated faculty programs. With SPO, track animal numbers, housing and procedure spaces to manage capacity.
- Freezer farm management . Coordination of Stemmler Hall and Richards Building freezer farms. Supportive partnership of 3600 CCB freezer farm coordination. Management of equipment corridor freezer space as needed, liaising with department administrators and lab teams around freezer request process, equipment installation and appropriate signage. Tracking and projection planning of all freezer farm space inventory.
- Departmental liaison . Proactive liaising between departmental business administrators / facilities managers and Dean’s Office around the execution of space plans. Meets with BAs to build relationships, learn programmatic nuance, and anticipate needs. Supports Senior Director of Administration and Dean’s Office team with regular updates and preventative efforts.
- Campus food and beverage . Representing the Dean’s Office, Manager may support “employee experience” efforts around PSOM campus food and beverage provision.
Manager B:
- Space transition project management . Project management and oversight of complex and concurrent space transitions including laboratory, procedure space and dry/office space moves and laboratory clear-out for faculty moves, retirement and terminations. Participation in development of clear and effective tracking and organizational systems to streamline processes and significantly cut timeline and project delays. Robust knowledge of space transition processes and procedures. Strong partnership with the Office of Space Planning and Operations as well as a wide range of departmental administrators, faculty, trainees and staff.
- Regulatory and comprehensive/strategic lab clear-outs . Partnership with the Office of Environmental Health and Radiation Safety around laboratory clear-out regulation and policies, including familiarity with EHRS processes. Drive e-waste and equipment removal with goals to clear obsolete material, open usable space, and foster safe, effective laboratories. Coordinate projects to comprehensively review and address superfluous equipment and materials across all PSOM buildings.
- Animal space transition and monitoring . In support of the Associate Dean of Research Infrastructure and Strategy, coordination of animal census, operational systems and equipment; triage of new and updated faculty programs. With SPO, track animal numbers, housing and procedure spaces to manage capacity.
- Freezer farm management . Increasingly independent coordination of Stemmler Hall and Richards Building freezer farms. Supportive partnership of 3600 CCB freezer farm coordination. Management of equipment corridor freezer space as needed, liaising with department administrators and lab teams around freezer request process, equipment installation and appropriate signage. Tracking and projection planning of all freezer farm space inventory.
- Departmental liaison . Proactive liaising between departmental business administrators / facilities managers and Dean’s Office around the execution of space plans. Meets with BAs to build relationships, learn programmatic nuance, and anticipate needs. Supports Senior Director of Administration and Dean’s Office team with regular updates and preventative efforts.
- Campus food and beverage . Representing the Dean’s Office, Manager may support “employee experience” efforts around PSOM campus food and beverage provision.
- Long-term projection and data analysis . With training, understands analytical assessment of faculty recruitment data and hiring plans to anticipate space needs and transitions. Where possible, contributes or responds to space data assessment and graphical representation.
Manager C:
- Space transition project management . Project management and oversight of complex and concurrent space transitions including laboratory, procedure space and dry/office space moves and laboratory clear-out for faculty moves, retirement and terminations. Independent development of clear and effective tracking and organizational systems to streamline processes and significantly cut timeline and project delays. Robust knowledge of space transition processes and procedures. Strong partnership with the Office of Space Planning and Operations as well as a wide range of departmental administrators, faculty, trainees and staff.
- Regulatory and comprehensive/strategic lab clear-outs . Partnership with the Office of Environmental Health and Radiation Safety around laboratory clear-out regulation and policies, including detailed training with EHRS team on policies and procedures. Independently drive e-waste and equipment removal with goals to clear obsolete material, open usable space, and foster safe, effective laboratories. Coordinate projects to comprehensively review and address superfluous equipment and materials across all PSOM buildings.
- Animal space transition and monitoring . In support of the Associate Dean of Research Infrastructure and Strategy, coordination of animal census, operational systems and equipment; triage of new and updated faculty programs. With SPO, track animal numbers, housing and procedure spaces to manage capacity.
- Freezer farm management . Independent coordination of Stemmler Hall and Richards Building freezer farms. Supportive partnership of 3600 CCB freezer farm coordination. Management of equipment corridor freezer space as needed, liaising with department administrators and lab teams around freezer request process, equipment installation and appropriate signage. Development of tracking and projection planning tolls for all freezer farm space inventory.
- Departmental liaison . Proactive liaising between departmental business administrators / facilities managers and Dean’s Office around the execution of space plans. Meets with BAs and departmental leadership regularly to build relationships, learn programmatic nuance, and anticipate needs. Supports Senior Director of Administration and Dean’s Office team with regular updates and preventative efforts.
- Campus food and beverage . Representing the Dean’s Office, Manager may support “employee experience” efforts around PSOM campus food and beverage provision.
- Long-term projection and data analysis . In partnership with the Office of Academic Affairs and the Office of Decision Support and Analysis, develops analytical opportunities to assess faculty recruitment data and hiring plans to anticipate space needs and transitions. Where possible, contributes meaningfully to space data assessment and graphical representation.
Qualifications
- Manager A, Facilities: Bachelor of Science, Bachelor of Arts, and 1 to 2 years of experience or equivalent combination of education and experience is required.
- Manager B, Facilities: Bachelor of Science, Bachelor of Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
- Manager C, Facilities: Bachelor of Science, Bachelor of Arts, and 4 to 5 years of experience or equivalent combination of education and experience is required.
- Preferred: experience with space management, research laboratory operations, facilities coordination, or other technical environments that support complex infrastructure and compliance needs.
- Exceptional customer service and relationship management skills, with a demonstrated ability to build trust, communicate effectively, and navigate complex stakeholder environments across faculty, staff, and administrative teams. Proven ability to manage sensitive situations with professionalism, discretion, and a solutions-oriented approach.
- Exemplary organizational and project management capabilities, including the ability to manage multiple concurrent priorities, track complex workflows, and consistently deliver projects on time with a high level of accuracy and attention to detail.
- Highly self-motivated and able to work independently, exercising sound judgment and initiative in a fast-paced environment with minimal supervision. Maintains composure under pressure and demonstrates professionalism and poise, particularly in high-stakes or tense situations.
Job Location - City, State Philadelphia, Pennsylvania
Department / School Perelman School of Medicine
Pay Range $65,628.00 - $75,000.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement The University
From Trustees of University of Pennsylvania's careers page (Workday), checked 31 Oct 2026.
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Posted 28 Sept 2026 · checked 31 Oct 2026 · Report this job