Accounts Payable Specialist

Key Responsibilities

• Process full-cycle accounts payable, including reviewing, coding, and entering vendor invoices

• Process vendor payments via checks, ACH, and other approved methods

• Reconcile vendor statements and research invoice, credit, and payment discrepancies

• Proactively manage AP exceptions and resolve outstanding issues

• Maintain vendor records, W-9s, and payment documentation

• Review invoices against purchase orders, contracts, and approval requirements

• Partner with Operations and Project Managers to resolve invoice and payment questions

• Assist with month-end close, account reconciliations, and AP reporting

• Monitor outstanding invoices and payment schedules to ensure timely payments

• Support audits and identify duplicate payments, process gaps, and opportunities for greater efficiency

Qualifications

• 3–5 years of accounts payable experience preferred

• Strong full-cycle AP experience, including invoice processing, vendor reconciliations, and payments

• Microsoft Dynamics Great Plains experience required

• Strong Excel skills, including VLOOKUPs and PivotTables

• Experience working with ERP/accounting systems; CRM exposure is a plus

• Degree in Accounting, Finance, Business, or related field is a plus

• Strong attention to detail and ability to research and resolve discrepancies

• Solid communication skills with a personable, collaborative approach

• Ability to manage multiple priorities and meet deadlines

Why Join?

• Contract-to-hire opportunity with potential for a long-term position

• Join a newly restructured accounting department with an opportunity to help strengthen AP processes

• Collaborative seven-person team with direct exposure to the Controller

• Opportunity to work cross-functionally with project and operations teams