Legal Practice Assistant

• Proactively manage attorney calendars, scheduling, deadlines, reminders, and travel to keep priorities on track and operations seamless.

• Proactively manage attorney calendars, scheduling, deadlines, reminders, and travel to keep priorities on track and operations seamless.
• Manage emails, coordinate client communications, and facilitate meetings, document preparation, mail, and deliveries.
• Provide technology guidance and stay current on Firm systems, tools, and software updates.
• Deliver polished, professional service in every interaction, representing attorneys, practice groups, and the Firm with distinction.
• Partner with the travel team to coordinate efficient, policy-compliant travel arrangements.

• Deliver high-quality legal support that elevates client service and work product.

• Deliver high-quality legal support that elevates client service and work product.
• Anticipate attorney needs, monitor workloads and caseloads, and drive timely task completion through proactive follow-up.
• Collaborate with attorneys, paralegals, and business professionals to coordinate client matters, track reporting, and ensure accurate, timely updates.
• Develop document framework, format, edit, redline, and proofread legal documents and correspondence.
• Maintain accurate, organized files across document and records management systems.
• Follow applicable practice group leveling guidelines for role-specific responsibilities.

• Advance attorney business development and client relationship goals through proactive, strategic support.

• Advance attorney business development and client relationship goals through proactive, strategic support.
• Maintain accurate CRM data, tracking client touchpoints, key contacts, prospects, and relationship developments.
• Coordinate client events, conferences, roundtables, dinners, and networking opportunities, including thoughtful follow-up to strengthen engagement and Firm visibility.
• Manage client gifts and holiday correspondence.
• Support pitches, proposals, Foundation grant requests, attorney biographies, CLE materials, and conference presentations.

• Support Work-to-Cash processes as assigned, including client intake, time entry, proforma review, billing coordination, invoice processing, and receivables.

• Support Work-to-Cash processes as assigned, including client intake, time entry, proforma review, billing coordination, invoice processing, and receivables.
• Apply client billing rules and outside counsel guidelines to support accurate, timely billing.
• Prepare and process check requests, expense reports, professional corporation documentation, and trust-related materials with accuracy and efficiency.

• Maintain current, accurate desk references for assigned attorneys and support the successful integration of new Partners and Senior Counsel.
• Work independently and collaboratively, contributing to team success through cross-training, knowledge sharing, and strong working relationships.
• Manage assignments through Firm workflow tools, including timers and email functions, to promote visibility, accountability, and timely execution.
• Leverage Firm resources and critical thinking to resolve issues, recommend solutions, streamline processes, and optimize workloads.
• Partner with Shared Services to delegate work effectively and maximize Firm resources.
• Complete required Legal Practice Assistant certifications and professional development within established timelines.
• Champion the Firm’s service values of impact, simplicity, and reliability while delivering exceptional client experiences and supporting Firm growth.

• Candidates must demonstrate strong knowledge of legal terminology, practice-specific procedures, and applicable court and agency rules and deadlines.
• Exceptional writing, communication, organization, and attention to detail are essential, along with the ability to prioritize competing demands, independently triage emails, and exercise sound judgment in a fast-paced environment with minimal supervision.
• Excellent English-language skills, including grammar, spelling, punctuation, and document formatting.

• Strong interpersonal skills, initiative, problem-solving abilities, and the ability to collaborate across teams.
• Typing speed of 75 WPM and proficiency in Microsoft Office applications.
• Adaptability to client-specific technology platforms, including Google Workspace.
• Dependability, punctuality, a strong work ethic, and the highest standards of discretion and confidentiality.

• Minimum of five years of administrative and legal experience in a law firm, legal department, or professional services environment required, including at least three years supporting executives, senior-level partners, or equivalent leaders.

• A bachelor’s degree or equivalent experience preferred.