Exempt to Permanent - Program Specialist (2913) – Citywide (169050)
- Location
- San Francisco, CALIFORNIA, United States
- Work mode
- Hybrid
- Employment type
- Full-time
About the job
Company Description Exam Type: Class Based Test
• Application Opening: October 21, 2026 • Application Deadline : The final day to apply is November 3, 2026. • Compensation: $105,612 - $128,362 Yearly https://careers.sf.gov/classifications/?classCode=2913&setId=COMMN • List ID: ETP-2913-169050; THIS IS A CITYWIDE RECRUITMENT FOR CURRENT CITY EMPLOYEES ONLY This is an Exempt to Permanent position in accordance with Class-Based Test (CBT) Civil Service Rules. This recruitment is restricted to current exempt employees of the City and County of San Francisco, San Francisco Unified School District, or San Francisco City College, working within the Program Specialist (2913) classification. San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco. From financial, nutritional and employment support to child and adult protective services, health care coverage, and in-home services for older adults and persons with disabilities, our team lends support for all in need. Our Commitment to Racial Equity As we work towards our vision of an inclusive San Francisco, we embrace our responsibility to root out systemic racism by creating services and a workforce which reflect the lived experiences and strengths of the people we serve. We are committed to fostering a work environment where our differences are celebrated and everyone has what they need to thrive--no matter their race, age, ability, gender, sexual orientation, ethnicity, or country of origin. Click here to learn more about what this commitment looks like in action.
Job Description The 2913 Program Specialist is used by In Home Supportive Services (IHSS), County Adult Assistance Program (CAAP), CalWORKs, Workforce Development (WDD), Family and Children’s Services (FCS), Investigations, SF Benefits Net, Program Support Operations, Alignment & Guidance as well as the Department of Homelessness and Supportive Housing. Under general supervision, the Program Specialist performs a variety of specialized technical duties that may include investigating, reviewing, evaluating, training, screening and coordinating the activities of various programs of the Human Services Agency and the Department of Homelessness and Supportive Housing. Positions in this job code are responsible for carrying out specialized functions for an assigned program and performing specialized duties, which require a comprehensive knowledge of Federal, State, Local, and departmental policies, procedures, rules, and regulations. The Program Specialist may direct the work of clerical staff and/or senior eligibility staff and manage the skill development of new employees. ESSENTIAL DUTIES : According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list; may include additional duties as assigned.
• Reviews, advises, monitors, and updates Department policies, processes, and procedures for compliance with County, Federal, and State regulations and provides policy interpretation as it relates to the assigned program.
- Reviews, advises, monitors, and updates Department policies, processes, and procedures for compliance with County, Federal, and State regulations and provides policy interpretation as it relates to the assigned program.
- Researches program and quality control regulations and procedures to prepare reports that track metrics and presents summary findings and recommendations to stakeholders by implementing data collection tools, such as Microsoft Forms.
- Composes written material, such as hard copy memos, manuals, reports, interactive online resources, and presentation media.
- Facilitates and contributes to short and long-term projects and workgroups.
- Provides technical support for assigned program management systems to ensure smooth functionality and responsiveness to stakeholders.
- May supervise and guide clerical and/or senior eligibility staff to support staff development and growth.
- Performs related duties as assigned.
QUALITY CONTROL, INVESTIGATIONS, OVERPAYMENTS, AND/OR APPEALS SPECIALIST Under general supervision, the Quality Control, Investigations, Overpayments or Appeals Specialist performs investigations in support of human service programs. The program specialist reviews and monitors Department compliance with County, Federal, and/or State regulations, policies, procedures, and/or ordinances as related to public assistance programs; prepares reports on findings, identifies problems of non-compliance; recommends corrective action regarding discrepancies, and may supervise clerical staff. In addition to the general duties above:
• Detects, investigates, and prevents fraudulent claims for public assistance to avoid welfare fraud and other financial crimes.
- Detects, investigates, and prevents fraudulent claims for public assistance to avoid welfare fraud and other financial crimes.
- Conducts field investigations and home visits, often in situations requiring communication with individuals who may have medical (e.g., drug or alcohol), psychiatric, or aggressive behavior problems, by interviewing, telephoning, and/or via correspondence with the client
- Reviews and analyzes client case records, case information, and other pertinent documents for possible errors, inconsistencies, and discrepancies.
- Uses guidelines related to the processing of public assistance applications to verify eligibility, correctness of payment decisions, and appropriateness of the services provided.
- Finalizes referral acceptance or denial based on established criteria and documents reason for rejection, e.g., no violation, additional evidence, or clarification.
- Conducts and verifies investigations of client appealed cases regarding eligibility or amount granted.
- Reviews Income and Eligibility Verification System (IEVS) matches and overpayment referrals, determines overpayment amounts, if applicable, and prepares related documentation by citing various laws and regulations violated.
- Prepares and delivers cases at State hearings by presenting oral arguments, examining witnesses, defending the department’s interpretation of regulations, and providing legally binding stipulations.
Under general supervision, the Training and Policy Development Specialist performs policy writing, training, and supervision of clerical staff and/or eligibility trainees in support of human services programs. In addition to the general duties above:
- Provides classroom training, individual coaching, consultation, and policy interpretation.
- Assists in the supervision and evaluation of trainees during the on-the-job portion of induction training and fosters career growth amongst trainees.
- Supervises clerical staff in assigned unit.
- Attends meetings, chairs committees, and consults appropriate stakeholders or experts to gain knowledge related to the production of training, policy, and internal business process materials and/or review audit findings as a County or Department representative.
- Participates in screening, interviewing, and recommending the hiring of staff members.
- Conducts data analysis to monitor information systems’ data quality in accordance with established performance metrics.
- Collaborates with designated Technical Assistance Providers to develop IS training materials to devise annual training calendar, identify training delivery formats (online vs. in-person, CBT), and confirm the validity of existing training material to ensure compliance with federal requirements.
- Reviews targeted tasks, phone calls, and supervisor quality assurance forms to ensure quality of customer service.
- Determines training needs, develops and evaluates training courses, and coordin
Qualifications Experience:
• Current Category 16, 17, or 18 Exempt Employee in Class 2913 who has worked at least 2,080 hours in class 2913
- Current Category 16, 17, or 18 Exempt Employee in Class 2913 who has worked at least 2,080 hours in class 2913
• Three years of experience in the Social Services field performing duties in the area of eligibility determination, case management, data management, employment services or training. Note: Data management experience refers to high-level and large-scale data management activities using software programs dealing with large sets of data. Administrative record-keeping experience is not considered qualifying. License and Certification: Some positions require possession of, or ability to obtain, a valid California driver’s license. Special Requirements: Essential duties involve the following physical skills and work environment:
• Ability to work in a typical office environment
- Ability to work in a typical office environment
- Most positions involve the physical activities of sitting, standing, and lifting 5-10 lbs.
- The ability to travel to different sites and conduct home visits
- May require hand-eye coordination and manual dexterity for data entry and extensive VDT exposure.
Verification of Education and Experience:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
SELECTION PROCEDURES
- Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
- Preliminary Questionnaire – Training and Experience Assessment (100% Weight) - During the application process, candidates will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly. It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City service (in Category 16, 17, and/or 18) in the 2913 Program Specialist class, along with any additional qualifying points (e.g., promotive status), as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records, which will serve as the final authority in determining qualifying service.
Additional Information Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made av
From City and County of San Francisco's careers page (SmartRecruiters), checked 31 Oct 2026.
How to apply
- Select Apply on jobs.smartrecruiters.com. It opens City and County of San Francisco's own application form in a new tab, run on SmartRecruiters.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- City and County of San Francisco will reply to you directly. No real employer asks you for money to apply.
Posted 21 Oct 2026 · checked 31 Oct 2026 · Report this job