Administrative Assistant
- Location
- Downers Grove, Illinois, United States
- Work mode
- On-site
- Employment type
- Full-time
About the job
About Baird & Warner Real Estate Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office. *This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.
Essential Duties And Responsibilities: (other duties may be assigned)
• Compile property transaction files for all listings and contracts and verify information.
- Compile property transaction files for all listings and contracts and verify information.
- Technologically savvy
- Create and manage office advertising utilizing ad templates
- Listing maintenance, create paperless listing files, process listing agreements
- Process sales, closings and earnest money
- Answer phones
- Administrative support services
- Document management
- Distribute and prepare incoming and outgoing mail
- General office support functions including greeting customers and maintaining office appearance.
- Process buyer rep agreements
- Data entry
- Tasks assigned by Broker Manager & Sales Support Manager
- Able to assist Managing Broker with social media content and posting.
• Strong communication skills (verbal & written)
- Strong communication skills (verbal & written)
- Ability to multi-task & prioritize
- Strong computer skills - including Google platform and Microsoft Office
- Ability to perform accurate data entry
- Team player but can work independently
- Professional appearance
- Proactive
- Real estate knowledge is a plus
- High School Diploma or equivalent required.
- Minimum 1 year Administrative Assistant experience.
- Previous Real Estate administrative experience desired.
Salary Range: $40,000-$45,000 Benefits Medical, dental, vision, PTO, VTO
From Baird & Warner's careers page (Workable), checked 29 Oct 2026.
How to apply
- Select Apply on apply.workable.com. It opens Baird & Warner's own application form in a new tab, run on Workable.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- Baird & Warner will reply to you directly. No real employer asks you for money to apply.
Posted 19 Oct 2026 · checked 29 Oct 2026 · Report this job