HR Operations Specialist – Onboarding, Offboarding, UI, LOA, and Employee Records

At Wedgewood Pharmacy, we are dedicated to improving the lives of animals through customized medication and compassionate care. Every role in our organization contributes to helping pets live healthier, happier lives. We are a team driven by purpose, quality, and a shared commitment to animal health.

We are seeking a detail-oriented and service-focused People Operations Specialist to support essential HR operations throughout the employee lifecycle. In this role, you'll manage onboarding and offboarding, administer unemployment claims and employee leave processes, maintain accurate employee records, and help ensure compliance across our organization. You'll also serve as a trusted resource for employees and leaders while supporting initiatives that create a positive employee experience.

This is an excellent opportunity for an HR professional looking to expand their experience in HR operations, systems, compliance, and process improvement.

Location / Schedule: This position will work a hybrid schedule in our Swedesboro, NJ office.

What you'll do:

• Manage the employee onboarding process, including background checks, HRIS onboarding, system access coordination, and Form I-9 verification.

• Coordinate employee offboarding, ensuring accurate and timely separation documentation, unemployment notices, HRIS updates, and completion of required tasks.

• Serve as the company-wide point of contact for unemployment claims across multiple states, preparing responses, coordinating documentation, tracking determinations, and ensuring compliance with required deadlines.

• Process and track employee leaves of absence, including FMLA, other leaves, and workers' compensation claims.

• Maintain accurate employee records, including personnel files, I-9 documentation, training records, and HRIS data.

• Serve as a first point of contact for employee questions related to policies, benefits, HR systems, and general People Success processes.

• Prepare and distribute employee communications, compliance notices, verification letters, and other HR-related documentation.

• Support learning and development administration by tracking required training, certifications, and completion records.

• Assist with People Success initiatives, including compliance audits, wellness programs, employee recognition, engagement surveys, and reporting.

• Identify opportunities to improve HR processes, strengthen data accuracy, and support a consistent and positive employee experience.

Who you are:

• Highly organized and detail-oriented, with the ability to manage multiple priorities and meet important deadlines.

• A strong communicator who enjoys helping employees and delivering excellent customer service.

• Comfortable handling confidential and sensitive employee information with professionalism and discretion.

• Proactive, dependable, and able to work independently while collaborating with employees, leaders, and cross-functional teams.

• Knowledgeable about HR practices, employment laws, employee lifecycle processes, and recordkeeping requirements.

• Adaptable and comfortable working in a fast-paced environment where accuracy, compliance, and follow-through are essential.

What you've done:

• Bachelor's degree in Human Resources or a related field, or equivalent professional experience.

• At least 1 year of experience in HR Operations or HR Administration.

• Experience in at least two of the following areas: employee onboarding, offboarding, unemployment claims, leave of absence administration, or employee records management.

• Proficiency with HRIS platforms and Microsoft Office applications.

• Demonstrated experience supporting HR administrative processes, maintaining accurate employee information, and ensuring compliance with applicable requirements.

What's in it for you:

• A comprehensive benefits package that includes health, dental, and flexible spending accounts

• 401(k) retirement plan with a generous company contribution to help you save for the future

• Company-paid life and disability insurance

• Access to voluntary insurance options, including pet insurance!

• A generous paid time off program that increases every year

• Tuition reimbursement

• Opportunity for growth – we believe in promoting from within and do so through our internal job posting program!

Pay Range $50,000 — $70,000 USD

Why We Do What We Do

At Wedgewood Pharmacy, your work has purpose. Every prescription you help prepare, support, or deliver contributes to improving the health and well-being of animals. We are passionate about what we do and proud to build a workplace where people feel supported, included, and valued.

Our Commitment to Inclusion

Wedgewood Pharmacy is an equal opportunity employer. We are committed to building a diverse and inclusive workplace where everyone can thrive.