Cleared Senior Administrative Assistant
- Location
- Hanscom, AFB, Massachusetts, United States
- Work mode
- On-site
- Employment type
- Full-time
About the job
Expertise and Functions
• Provide comprehensive administrative support to PK leadership and contracting teams • Manage daily taskers, suspense actions, action items, and organizational deliverables • Maintain PK official records, contract closeout files, trackers, and documentation repositories • Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling • Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials • Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness • Support workflow management, office operations, and process improvement initiatives • Prepare official correspondence, reports, and leadership documentation • Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries • Assist with DTS travel coordination and serve as VRO/TCO telephone focal point • Validate recurring reports and support ESGK training events and office activities • Other duties as assigned Requirements Education/Training:
• Bachelor’s Degree preferred
- Bachelor’s Degree preferred
• 12+ years of general experience
- 12+ years of general experience
- 5+ years working in the DoD sector
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience administering SharePoint administration and document management
- Experience providing calendar management and executive scheduling support
- Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
- Demonstrated ability to track action items, suspense, and workflow requirements
- Experience preparing executive correspondence, reports, and briefing materials
- Experience with data collection, analysis, and administrative reporting
- Experience supporting DoD acquisition or program management offices
- Knowledge of Air Force organizational structures and administrative processes
• Ability to manage multiple priorities and competing deadlines
- Ability to manage multiple priorities and competing deadlines
- Excellent customer service and stakeholder engagement skills
- Strong problem-solving and critical-thinking abilities
- Ability to collaborate with team players capable of working across diverse organizations
- Ability to handle sensitive and confidential information with discretion
- Adaptability in a fast-paced, mission-focused environment
- Proactive mindset with a continuous process-improvement approach
• Must be a US citizen
- Must be a US citizen
- Must have an active Secret clearance
• Able to occasionally reach with hands and arms
- Able to occasionally reach with hands and arms
- Prolonged periods of computer screen use, while sitting or standing at a desk
- Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
- Able to safely lift and carry up to 20 pounds at a time
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Salary: $65,700- $77,000 This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
From KIHOMAC's careers page (Workable), checked 29 Oct 2026.
How to apply
- Select Apply on apply.workable.com. It opens KIHOMAC's own application form in a new tab, run on Workable.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- KIHOMAC will reply to you directly. No real employer asks you for money to apply.
Posted 8 Oct 2026 · checked 29 Oct 2026 · Report this job