Senior Executive Assistant I

Work Location Type: Santa Ana & Aliso Viejo CA Req Number 335302 About Grainger W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working® by serving more than 4.6 million customers worldwide with maintenance, repair and operating (MRO) products and value-added solutions delivered through innovative technology and deep customer expertise. Known for its commitment to service and purpose-driven culture, the Company reported 2025 revenue of $17.9 billion. For more information, visit  www.grainger.com.

Compensation The anticipated base pay compensation range for this position is $90,000.00-$105,000.00

Rewards and Benefits With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

For additional information and details regarding Grainger’s benefits, please click on the link below: https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

Grainger Benefits The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills. The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Summary

Grainger is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support leaders and teams within the Grainger Frictionless Group (GFG). This role will provide executive-level administrative support while also serving as a key resource for office management and onsite operations. The ideal candidate thrives in a fast-paced, evolving environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining a high level of professionalism and confidentiality.

The Grainger Frictionless Group was established following Grainger's acquisition of frictionless inventory management technology assets from Adroit Worldwide Media (AWM), enhancing Grainger's KeepStock offering and helping customers streamline inventory management while reducing operational costs. As part of this innovative organization, you will play a critical role in supporting team operations and creating an exceptional workplace experience.

This is a full-time onsite position.

Key Responsibilities

Executive Administrative Support

• Manage complex calendars, scheduling, and meeting coordination for senior leaders.

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.

• Prepare presentations, reports, meeting agendas, and executive communications.

• Support leadership meetings by organizing materials, capturing action items, and ensuring follow-up activities are completed.

• Handle sensitive and confidential information with discretion and professionalism.

• Assist with special projects and cross-functional initiatives as needed.

Office Management Responsibilities

• Serve as the primary point of contact for day-to-day office operations.

• Coordinate office vendors, facilities requests, maintenance needs, and workplace services.

• Manage office supplies, inventory, and equipment to ensure a well-functioning work environment.

• Support onboarding logistics for new employees, including workspace readiness and office orientation.

• Plan and coordinate onsite meetings, team events, employee engagement activities, and visitor accommodations.

• Maintain an organized, welcoming, and productive office environment that supports collaboration and team effectiveness.

Team & Operational Support

• Partner with leaders across the organization to coordinate activities and improve administrative processes.

• Assist with budget tracking, purchase orders, invoices, and expense management.

• Build strong working relationships with internal stakeholders and external partners.

• Identify opportunities to enhance efficiency and improve team operations.

Qualifications

Required Qualifications

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