Accounts (Purchase) Executive

Experience: 1-2 years

SUJAY FIRE LLP is looking for a detail-oriented Accounts (Purchase) Executive to manage purchase activities, vendor coordination, purchase documentation, inventory records, and purchase-related accounting. The candidate must have hands-on knowledge of Tally Prime / Tally ERP, GST, purchase orders, delivery challans, and inventory entries. Key Roles and Responsibilities 1. Purchase Orders and Documentation Create, process, track, and follow up on Purchase Orders (POs) against internal purchase indents and material requisitions. Prepare and maintain purchase documentation, delivery challans, purchase bills, and GST invoices. Record inventory transactions and ensure accurate entries in Tally Prime / Tally ERP. Prepare Goods Receipt Notes (GRNs) and reconcile purchase orders with received materials and supplier invoices. 2. Vendor Management and Negotiation Coordinate with existing suppliers regarding pricing, quality, delivery schedules, and payment terms. Identify, evaluate, and develop new vendors based on pricing, quality, reliability, and credit terms. Prepare comparative statements (CS) and negotiate competitive purchase rates. Maintain professional relationships with suppliers and resolve purchase-related discrepancies. 3. Accounts, Inventory, and Site Material Coordination Maintain accurate purchase accounts, supplier bills, invoices, and supporting documents. Coordinate with site and project teams to collect material requirements and follow up on pending requirements. Track material dispatches and deliveries to project sites. Ensure delivery challans, invoices, and stock movements are properly recorded in the system. Verify GST applicability, HSN codes, and applicable tax rates. Coordinate with Stores, Accounts, and Site/Project teams to maintain appropriate stock levels and prevent material shortages. 4. Reporting Prepare regular purchase reports, pending purchase order reports, and vendor comparison statements. Track deliveries, outstanding orders, and purchase-related cost savings. Submit accurate and timely reports to management. Requirements Graduate in Commerce, BBA, MBA, or a relevant field. 1–2 years of experience in purchase, procurement, or purchase accounting. Mandatory hands-on knowledge of Tally Prime / Tally ERP, including Purchase Orders, Delivery Challans, inventory entries, and GST invoices. Good understanding of GST, HSN codes, and inventory management. Proficiency in MS Excel. Strong negotiation, communication, coordination, and follow-up skills. Knowledge of vendor management and market sourcing. Must have a valid driving licence and access to a vehicle for work-related requirements. Experience in manufacturing, trading, or the fire safety industry will be an added advantage Benefits Provident Fund (PF), as applicable. Employees' State Insurance (ESIC), as applicable. Paid leave as per company policy.