Accounts Payable Coordinator (Immediate Opening)
- Location
- St. Louis, MO, United States
- Work mode
- On-site
- Employment type
- Full-time
About the job
Company Description Who we are : KIPP St. Louis is a part of a national network of free, open-enrollment, public charter schools offering a choice to families and children in St. Louis City. As the largest charter school system in the city, we are driven and committed to our mission, vision, and equity statement. Mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. Vision : Every child grows up free to create the future they want for themselves and their communities. KIPP St. Louis currently educates over 2,000 students and at full growth, we will educate nearly 3,600 students and hundreds of alumni. Today, our St. Louis network consists of PreK-12th grade. What makes KIPP St. Louis unique?
We believe that our educators are proving what's possible in urban education each and every day, by inspiring students and helping them discover the joy of learning. KIPP schools support our educators to help students achieve academic excellence, building the skills and confidence they need to succeed. Together, we are raising the bar for every student, every day.
Job Description The Accounts Payable Coordinator is a full-time member of the Finance Department responsible for managing the day-to-day accounts payable operations across KIPP St. Louis schools and regional operations. This role ensures accurate and timely vendor payments, purchase order and requisition processing, purchasing card (P-card) administration, vendor compliance, and financial recordkeeping. The Accounts Payable Coordinator works collaboratively with school-based and regional staff to maintain efficient financial processes, strengthen internal controls, and support the overall financial operations of KIPP St. Louis. This position reports to the Finance & Accounting Director. Position Type: Full-Time, 12 months, 40 hours per week
Department: Finance
Reporting & Collaboration
- Direct Manager: Finance & Accounting Director
- Direct Reports: None
- Key Collaborators: Chief Financial Officer (CFO), Finance Department, school leaders, Managers of Operations, department heads, regional office staff, vendors, and external auditors.
Autonomy & Decision Making
- Independently manages routine accounts payable processes, vendor communications, payment preparation, reconciliations, and financial recordkeeping within established organizational policies and internal controls.
- Exercises sound judgment when reviewing invoices, purchase orders, requisitions, reimbursements, and P-card transactions to identify discrepancies, missing documentation, or potential compliance concerns.
- Ensures all payments and financial transactions follow established approval procedures and escalates exceptions, policy questions, and financial concerns to the Finance & Accounting Director.
- Collaborates with school and regional staff to resolve payment issues, improve purchasing compliance, and maintain consistent financial procedures across the organization.
Inputs: What Will I Be Doing in My Day-to-Day Work? Accounts Payable & Payments
- Manage the full accounts payable cycle for assigned schools and entities, including vendor onboarding, invoice review, expense coding, payment processing, and vendor statement reconciliation.
- Prepare bi-weekly check runs and ACH payment batches, including payments processed through Commerce Bank, following established approval and internal control procedures.
- Process and verify checks, ACH batches, approved manual checks, and related payment activity in Software Unlimited (SUI). Review batch totals and supporting documentation before payment release.
- Review, code, and track purchase orders, requisitions, invoices, and expenses in SUI, ensuring appropriate approvals, account coding, and supporting documentation.
- Research and resolve invoice discrepancies, outstanding vendor credits, payment questions, and vendor or purchasing disputes.
- Maintain vendor files and onboarding documentation, including W-9 forms and applicable sales tax exemption documentation. Safeguard vendor banking information and verify requested changes.
- Process and track approved employee reimbursements, including travel, tuition, and mileage expenses, in accordance with organizational policies.
P-Card Administration & Reconciliation
- Monitor district purchasing cards for available credit and payment needs, communicating concerns to Finance leadership.
- Reconcile P-card statements and transactions by collecting and reviewing receipts, expense coding, business purposes, and required approvals.
- Follow up promptly on missing or incomplete documentation and ensure transactions meet organizational purchasing guidelines.
- Identify P-card exceptions, document follow-up, and escalate policy questions or compliance concerns to Finance leadership.
Reporting, Compliance & Audit Support
- Prepare monthly accounts payable aging reports for the Chief Financial Officer (CFO), highlighting past-due items and invoices requiring follow-up.
- Maintain organized accounts payable records and payment documentation to support internal controls, record retention, and timely responses to information requests.
- Coordinate year-end vendor tax documentation and 1099 reporting, including verifying vendor information and ordering required forms as applicable.
- Provide invoices, payment records, reconciliations, and descriptions of accounts payable processes requested by auditors.
- Monitor invoices submitted without required requisitions or purchase orders and communicate follow-up needs to school leaders, Managers of Operations, and department heads.
Regional Office, Courier & Mail Coordination
- Coordinate regional courier services and school mail bag collection and return schedules, including communicating schedule changes during school breaks and closures.
- Receive, sort, and route incoming regional office mail, including vendor bills, donation checks, bank statements, payroll notices, insurance correspondence, and school or departmental mail.
- Order and maintain supplies needed for accounts payable operations, including business checks, check envelopes, and year-end 1099 forms.
Outcomes: What Will I Be Evaluated On?
- Accuracy & Timeliness: Accounts payable transactions, invoices, reimbursements, and payment batches are processed accurately and within established deadlines.
- Financial Compliance: Payments, purchase orders, requisitions, and P-card transactions consistently follow organizational policies, approval requirements, and internal controls.
- Vendor & Staff Support: Vendor inquiries, payment discrepancies, and staff reimbursement questions are addressed promptly and professionally.
- Financial Reporting: Monthly accounts payable aging reports, reconciliations, and supporting financial documentation are accurate, organized, and submitted on time.
- Audit Readiness: Accounts payable records, vendor documentation, and payment activity are maintained and readily accessible for internal and external audits.
- Operational Efficiency: Courier coordination, mail distribution, and accou
Qualifications What You Bring to the Table Required
- High school diploma or GED.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong attention to detail, organization, time management, and follow-through.
- Excellent written and verbal communication skills.
- Ability to manage confidential financial information and work collaboratively with multiple stakeholders.
Preferred
- Associate degree in accounting, business administration, finance, or a related field.
- 1–3 years of accounts payable or comparable accounting support experience.
- Experience with Software Unlimited (SUI) or similar accounting and purchasing systems.
- Knowledge of accounts payable workflows, expense coding, financial reconciliations, payment controls, and vendor compliance.
Additional Information What we bring to the table: We are a fast-paced, energetic team and family with passionate people who are leading a movement, and to cultivate the best working environment, we provide the following:
- $0 deductible healthcare plan option, including medical, vision, and dental.
- Employer Paid Short Term Disability.
- $50,000 life insurance policy at no cost to the employee.
- Retirement plan through PSSRSSL with an employer match up to 14% and an optional 403b as a supplement to our pension program
- Employee Recognition: When we succeed together, we celebrate together with our annual Heart Awards and more!
- Public Service student loan forgiveness program qualified employer.
- Ongoing professional development.
- Generous time off:
- Paid leave for illness, personal days, bereavement, jury duty, and military-related leave
- Paid parental leave for new families
- Granted holidays, as well as a one-week Thanksgiving break, a two-week winter break, a week-long spring break
- Wellness days provided throughout the year
Hiring Timeline and Steps The anticipated start date for the role is as soon as possible.
From KIPP's careers page (SmartRecruiters), checked 5 Nov 2026.
How to apply
- Select Apply on kippstl.org. It opens KIPP's own application form in a new tab, run on SmartRecruiters.
- Fill in the form and upload your résumé there. Jobiwork never sees your application.
- KIPP will reply to you directly. No real employer asks you for money to apply.
Posted 4 Nov 2026 · checked 5 Nov 2026 · Report this job