Administrative Assistant

We are looking for an Administrative Assistant to join a busy community management office, supporting daily operations within the real estate and property sector. This contract position requires someone who can keep administrative workflows organized while delivering attentive service to residents, board members, vendors, and internal staff. The ideal candidate is comfortable handling a fast-paced office environment with frequent walk-in and phone inquiries and can manage sensitive information with care and discretion.Responsibilities:• Coordinate day-to-day administrative activities to help the office run smoothly and efficiently in a high-traffic environment.• Serve as a primary point of contact for visitors, callers, homeowners, board members, vendors, and team members, providing courteous and attentive assistance.• Prepare, review, route, and maintain forms, written responses, files, and other business correspondence with accuracy and timeliness.• Handle confidential documents and time-sensitive information with care, discretion, and sound judgment.• Maintain organized records, filing systems, and general office documentation to support operational consistency.• Assist managers and staff with scheduling, communication, and other administrative needs across the office.• Provide cross-functional support to additional departments when workloads increase or coverage is needed.• Use office software and online tools to complete administrative tasks, track information, and support team communication.