Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite opportunity is a long-term contract position and is ideal for someone who thrives in a fast-moving business setting with frequent executive and visitor interaction. The role combines front desk coordination, administrative support, scheduling, and office organization to help the team run smoothly each day.Responsibilities:• Welcome visitors, manage the reception area, and serve as the first point of contact for calls and in-person inquiries.• Coordinate calendars, meetings, and logistics for directors, project managers, and other office leaders.• Arrange business travel, prepare itineraries, and support related scheduling needs for staff and executives.• Maintain office readiness by ordering supplies, organizing shared spaces, and assisting with general facilities coordination.• Provide administrative support through data entry, document preparation, filing, and record maintenance using business systems and Microsoft Office tools.• Assist with meal coordination for meetings and team events, including placing lunch orders and confirming delivery details.• Monitor changing priorities throughout the day and communicate with stakeholders to ensure urgent needs are addressed appropriately.• Support office workflow by updating information in internal platforms such as SharePoint and Workday as needed.