Logistics Coordinator (Billing & GA Staff)

Job Description

• Follow SOP and Work Instructions, update as needed and ensure financial closing requirements as well as forecasting and closing all books timely
• Ensure all vendor invoices & monthly customer invoice is submitted & paid timely
• Check with vendors for new invoices, keeping track of what day of each month each vendors sends in the invoices
• Review invoice for any unusual or outstanding charges, and submit to Site Manager for approval
• Submit approved invoices to respective Finance departments for payment
• Ensure all vendor payments are made timely without no stoppages in service
• Generate daily labor analysis report & billing report
• Make cost saving proposals
• Update site roster monthly, applying changes to labor analysis
• Execute daily safety & compliance walk, propose needed repair/work to Site Manager for approval
• Obtain quotations for site improvement work
• Work with Site Supervisor to complete repairs & maintenance on MEH’s including communication with vendors
• Maintain warehouse/office supply inventory & fulfill based on usage to avoid run out
• Monitor trends and report changes to Management for action
• Perform ad-hoc reporting, as required.
• Perform other job-related duties as required
• Flexible to work overtime as required

Qualifications

• Strong organization & communication skills
• High school GED or higher
• Ability to effectively work under the pressure of deadlines in a multi-task, production environment
• Detail oriented, with the ability to thoroughly research, analyze and develop solutions to complex processing and workflow issues
• Ability to quickly grasp situational issues and derive solution to problem
• Proficient with Microsoft Excel with v-lookups and pivot tables
• Excellent presentation, communication, and organizational skills including effective written and verbal communication skills to communicate with various levels of the organization